Borders? What borders??

heyerdahl quote


When Norwegian adventurer, Thor Heyerdahl, made his incredible journey across the Pacific in a hand-crafted raft he had made himself out of reeds, I am sure he never considered the possibility of borders, or even failure.

This kind of journey is something that is way out of the comfort zone of most people but it reminds me of our own challenges and the chance we have each day to step out of own comfort zones and our “borders” and the wonderful opportunities that can arise when we do.

We are so lucky at Mayfair Venues to have clients who are willing to look at the “Wild Card” options we put forward and so often those are the venues that they choose. Often they are further out of their search area than they first thought was possible, or maybe a different style of venue than they normally prefer, or perhaps even in a different country. 

However, we take a lot of time to check the venues that we use and if we feel that something will work for one of our clients we are not afraid to suggest it to them.

So thank you to our clients who have given us the chance to be even more creative. 

And to those about to make the first step, we are ready to walk with you.

Borders? What borders??

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So how can a venue finder help ME?

Often when we talk or meet with clients they have questions about how we work and the service we provide.  I thought it would be useful to share a few of the more commonly asked questions about Mayfair Venues and the services of a venue finder:

  1. What sort of events do you find venues for?  Every kind of event that needs an offsite venue (a venue that is not your office!).  We organise venues for every sort of corporate event from residential conferences to Christmas parties to exhibitions.
  2. I’m in a bit of a rush.  How quickly can you find me a venue?  You can set the deadline.  We usually work to a deadline of 24 hours (subject to timezone differences), but if you need some options for your event sooner than that we are more than happy to work to your deadline.
  3. How much does your service cost? – Nothing, nada, zilch!  Our worldwide venue finding service is free of charge to our clients.
  4. So how to do you get paid?  -  We are paid a small percentage commission by the venue for the confirmed business that is placed with them.  We are only paid if the event goes ahead.
  5. Does that mean that the venues “mark up” on the cost?  Absolutely not.  We would not even consider working with a venue that would do such a thing.  Our payment usually comes out of the venue’s marketing budget.
  6. Do you work worldwide?  Yes.  Our venue finding service extends across the globe.  Many key destinations we know personally and if we don’t know a destination, we know someone who does!
  7. Have you visited the venues you work with?  Yes, we try (where possible) to visit and inspect each venue that we use.  It’s a tough job, but someone has to do it..!   And we always recommend that our clients have a site inspection of the venues on their shortlist before making a decision.
  8. What other services do you provide?  All things conference.    We can help you with conference logistics and transport, audio-visual equipment, partner programmes, event theming and décor, and the list goes on….  Of course, being a small company we are not able to provide all these services personally, but we have a group of long-standing and trusted partners who specialise in particular services.
  9. Couldn’t I just do it myself?  Well, maybe, if you didn’t have 101 other important things to do in your daily worklife.  We specialise entirely in venue-finding, we know the venues that would work for you, the secrets to getting a good price, negotiating tricks and ideal destinations.  We are constantly keeping abreast of new openings, special offers and those fabulous venues that create the “wow” factor for your event.  If you saw the number of brochures and emails we receive each day with details of venues to be included in our database, I am pretty sure you wouldn’t want that cluttering up your desk!

If you have any questions yourself about how a venue finder works or how we can help you with your next event, we’d love to hear from you.  We are at or on +44 (0)333 355 0845

Categories: Conference Budgeting, Conferences, Events | Tags: , , | Leave a comment

Welcome Aboard your Conference on the Water

At recent visit to a travel trade show in London my colleague and I were on our usual single-minded mission to hunt down the next most exciting conference venue and destination.  On our list was “conference cruises”.  Most people know about dinner cruises and leisure cruises, but did you also know that many of the companies that offer those packages also offer conference packages?  There is something so relaxing and inspirational about floating around on water.  And if you are the organiser, you have the security of knowing that your delegates aren’t going to be escaping at every opportunity ;-)  So why not change the rules and make your next event a conference on the water….

Rhine cruises

The Rhine – the river of dreams!

European rivers have played a crucial role in shaping Europe’s history and culture.  Read more »

Categories: Activities, Conferences, Destinations Europe, Events, Incentives, venue finding | Tags: , , , , , | Leave a comment

5 Festive Cocktails for your Event

Champagne is great for adding an element of glamour and sophistication to any party and mulled wine is a staple festive aperitif, but why not take a chance and really make your guests remember your event with some more unusual and memorable cocktails and punches. We’ve got it covered for you with 5 exciting and fun punches and cocktails that work really well for groups and won’t completely blow your budget:

Winter Pimms Punch Read more »

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5 Glamorous Venues on the Med

As we move from autumn into winter in the northern hemisphere, we start to think about warmer climes and the  Mediterranean is always top of the list for us, mainly because of the ambient temperatures and ease of access from most of Europe.  Temperatures rarely see below 10C on the coast and with so many flight options from major European cities (and far beyond!), it’s a perennial favourite.

When it’s grey and dreary at home it’s time inject some serious glamour into your life (work and otherwise), so on that note, here are some of our picks for events and incentives in sunnier regions not too far from the UK:

cap estel

Cap Estel, Eze, France

A glittering jewel “au bord de la mer” (on the seafront) in the picturesque town of Eze in the south of France.  Cap Estel is one of those hotels that you will want to visit again and again. From the moment you sweep into this 5 star hotel you are surrounded by comfort and elegance.  There are only 28 and guests can expect superb service and can make the most of the spa, private beach, 2 pools and cinema.


Negresco, Nice, France

With its extraordinary façade and truly memorable decor, the Negressco is not a hotel that is ever described as discreet.  But if you are looking for exceptional service, famous faces and the ambiance of a city that knows how live life to the full, the Negressco is for you.  There are 117 rooms and suites, all with their individual style and charm, and for your event 9 luxurious meeting rooms including the incredible Royal Lounge, a former ballroom with its huge glass domed ceiling.


Kemspinski Hotel San Lawrenz, Malta

It wasn’t too long ago that Malta had a reputation for being one of the Med’s cheaper destinations. Not so anymore!  The Kempinski San Lawrenz is on the idyllic island of Gozo and is surrounded by an abundance of natural beauty.  The hotel is in 30,000 sq metres of grounds and beautiful gardens with 3 outdoor pools.  122 guest rooms welcome guests into calm and luxury and the hotel can accommodate up to 160 delegates for an event.

 Grand Hotel Miramare

Grand Hotel Miramare, Portofino, Italy

Right in the heart of the Italian Riviera, this traditional 5 star hotel overlooks the sparkling waters of the Tigullio Gulf.  The Grand Hotel Miramare has been owned by the same family for more than 70 years. Surrounded by large terraces with flowering gardens and a large saltwater pool guests are naturally drawn outside.  84 rooms and suites are available for your guests and meeting facilities that will hold a maximum of 200 people.

Puente Romano

Puente Romano, Marbella, Spain

Built in the style of an Andalucian village, this spectacular 5 star hotel is situated on Marbella’s Golden Mile.  The resort was opened in 1979 and has been popular with business, leisure guests and golfers ever since.  There are 204 rooms and suites from which to choose and space for 700 delegates, theatre style.

Are you starting to think about next year’s events?  Drop us an email or give us call for more inspiring venues and destinations for your fabulous event.

Categories: Conferences, Destinations Europe, Events, Hotel, Incentives, Luxury Venues | Tags: , , , | Leave a comment

Let us do something you hate……


The dreaded N word – NEGOTIATING


It brings a cold sweat to the brows of most people, but we love it.


I mean really LOVE IT!!!


We thrive on negotiating the best possible rates for your events.


We will negotiate every aspect of your event for you.


Starting with the big stuff – delegates costs, room hire charges, menu prices, right down to the finer details such as the date you have to give final numbers. And even those aspects that may think can’t be negotiated - contract terms and conditions.


As far as we are concerned if it can be talked about it can be negotiated.

Try us – I dare you!!

Call us now on 0333 355 0845 or email us


Categories: Conference Budgeting, Events, venue finding | Tags: | Leave a comment

How to Plan a Menu for Your Event

Desserts and Champagne for business meeting conference participa

If you are a regular reader of the blog, you will know that I love to write about food (and talk about food, and eat food – I love food!).  Well, we all have to eat, don’t we?! So you have organised the venue and invited your guests or delegates to your fabulous event.  The next step is the catering.  If this is your first event or you are not culinarily inclined, this can be a huge learning curve.  I have some tips to help you plan a beautiful menu: Read more »

Categories: Conference Budgeting, Conferences, Cuisine, Events, Menus, Parties | Tags: , , | Leave a comment

Hamburg, stylish and fun

Hamburg is in a prime location on the river Elbe in northern Germany.  With a large international airport and within easy proximity of most of its northern European neighbours, this city of 1.9 million inhabitants is a perfect choice for a city based event.


Although a busy working city and port, Hamburg has a charm and elegance that is captivating.  Maybe it is something to do with all the waterways and pretty lakes, or perhaps the friendliness and efficiency of “Hamburgers” (as residents of Hamburg are known).

So where do you stay and hold your event?

Steigenberger Treudelberg Hotel

Steigenberger Treudelberg

One of my favourite hotels in Hamburg, the Treudelberg is actually about 20 minutes outside the city in a rural residential area just slightly north.  The hotel is sophisticated and elegant, with an 18 hole golf course and large spa.  There is plenty of on site parking and the hotel offers a complimentary shuttle service to the airport.  The hotel has 225 bedrooms and suites and can accommodate up to 260 people for a conference.  The special factor of this hotel is the sincere and warm customer service.  Everyone is made to feel welcome and important.

Fairmont Hotel Vier Jahreszeiten

fairmont hamburg


Right in the heart of Hamburg, this historic hotel first opened it’s doors in 1897 and has been welcoming guests ever since.  The service here is legendary with families being made particularly welcome (as is often the case in germany).  having said that, it does not mean that business guests are overlooked.  Quite on the contrary.  The meeting facilities at the hotel are superb with capacity for 450 guests standing.  All the meeting and function rooms exude history and ambiance and are the ideal setting for inspiring events.

Hotel Atlantic Kempinski 


5 star luxury at it’s best.  Kempinski really know how to create a luxury experience from the perfect welcome to the immaculate service.  The Atlantic has famously been a popular place to stay for countless celebrities and boasts amazing views over the river.  The Atlantic has recently had a comprehensive refurbishment and now reclaims its place as one of Hamburg’s most impressive landmarks.

When it comes to short incentives hamburg is the ideal destination.  It’s prime riverside location and working port offer a huge array of water based activities or short historic outings to make the most of the city.  Want a little something extra and quirky to add to your event?  We know just the place! 

Miniatur Wunderland


There aren’t many places as quirky or memorable as this humourous and detailed treasure.  3 floors and 580,000 hours of intricate work and gone into creating this miniature world.  Most of it has been created from imagination, but based on Switzerland, Austria, Germany (of course!), America and Scandinavia.  Working model trains and boats move out the tiny countries and every 15 minutes the lights go down and you are transported into Miniatur Wunderland by night.  Not just for “trainiacs”, this fantastic venue doesn’t take itself too seriously and dotted around are funny and humourous scenes for visitors to look out for.  Private tours can be arranged for your delegates to really make the most of their visit.

Call us now on 0333 355 0845 or email us for some more suggestions for thrilling and inspirational venues for your next event. 

We are here to make you look good x

Categories: Destinations Europe, Events, Hotel, Incentives, Luxury Venues | Tags: , | Leave a comment

Normandy Apple Tart Recipe

apple tart

We know that not all events are corporate and for those times when you are hosting your own, personal event, it’s useful to have a battery of “go to” recipes. This classic Normandy apple tart recipe combines the subtle taste of almonds with caramelised apples and can be made the day before, freeing up your time to spend with your guests.  Read more here

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VROOM.!! Three Special Motorsports Venues


The way we see it a museum is never JUST a museum.  All those exciting possibilities.  Some of the most versatile meeting and function spaces are within museums and in particular motorsports museums.  In this post we are going to share 3 of our favourites in the UK: 

Beaulieu, New Forest, Hampshire


The first thing one thinks about when Beaulieu is mentioned is the famous motor museum, but it also stands in huge grounds and boasts some beautiful historical venues.  The museum itself offers an unusual venue for events of up to 1000 guests with the possibility of hosting dinner around the fantastic historic cars.  But if you are looking for something more traditional, you should consider Palace House, the 16th century ancestral home of Lord Montagu that lends itself perfectly to elegant dinners.   If that wasn’t enough, should you need some truly big space, the grounds of the museum and house will hold hundreds of guests.  Don’t worry about parking – there is more than enough; and don’t worry about finding the venue – it’s is very well signposted from the motorway and all the main roads.


Heritage Motor Centre, Gaydon, Warwickshire

heritage motor centre

The Heritage Motor Centre houses the largest collection of British heritage motor cars in the world.  Opened in 1993, the modern building is Art deco style and has a dedicated conference and exhibition suite accommodating  up to 600 delegates.  it also boasts 3 dedicated lecture rooms and  function space with lots of daylight and views over the Warwickshire countryside.  One of the most exciting things about the heritage Motor Centre is the range of add-on activities that delegates can enjoy in conjunction with your event.  Delegates can take a museum tour, have the Landrover experience or do sporting activities outside such as clay pigeon shooting or archery.


Mercedes-Benz World, Weybridge


 Slick, modern and stylish, Mercedes-Benz World is something unique and special.  It is a super-modern venue with a strong focus on motorsports and in particular Mercedes-Benz.  Adjacent to the centre is a purpose-built racing track where delegates can let off steam at high speed.  The whole venue sits on the site of the old Brooklands Racing Circuit – very exciting for motorsports enthusiasts.  if you need accommodation for your delegates, the contemporary 4 star deluxe Brooklands Hotel is next door.

You have no excuse to put up with a dull, grey meeting room – call us now on 0333 355 0845 for some more suggestions for thrilling and inspirational venues for your next event. 

We are here to make you look good x

Categories: Destinations Europe, Events, Incentives, venue finding, venues | Tags: , , , | Leave a comment